E-Mail

Electronic mail- The most widely used tool on the internet is electronic mail. It is used to send written messages electronically. It is a very convenient and inexpensive way to transmit messages.

E-mail address- There we have some examples of E-mail address-

abc@gmail.co.in

abc@hotmail.com

E-mail address has two parts separated by ‘@’ symbol

e.g. abc@gmail.co.in

here user name is abc and gmail.co.in is a domain name

User name- On the left side of @ separator is the user name. User names can not have blanks.
Domain name or the host server- The portion to the right of @ separator is a domain name or host server, that services e-mail. It is sometimes called the e-mail server.

Advantages of E-mail-

1. Low cost

2. Speedy method

3. Waste reduction (No need to use any type of stationery for writing e-mail message)

4. Easy to use

5. Record maintenance

6. Patience

Limits of E-mails-

1. Hardware requirement

2. Impermanent

3. A hasty medium

4. Hard to convey emotions

Structure of E-mail message

An E-mail message can contain the following components

From- this is the address of the sender of the e-mail
To- this is the address or addresses to which the mail is sent
CC- CC stands for carbon copy. Here is the address of those to whom we want to send a copy of the mail. CC recipient’s name is visible to all recipients.
BCC- BCC stands for Blind carbon copy. This is also a list of addresses. These people will receive a copy of the message. But a BCC recipient’s name is not visible to the other recipient. The BCC recipient can see the To and CC addresses.
Subject- It is a short title for the mail
Body- the text of the message is written in the body component.
Attachment (📎)- by using this component we can attach one or more files, pictures, and documents with our e-mail.

* CC, BCC, and attachment are optional components of an e-mail message.

Formats of E-mail messages- There can be two possible formats of an e-mail message:-

1. Plain text(txt)e-mail

i. It can be read by any type of e-mail application.

ii. It does not offer text formatting.

iii. Pictures or graphics cannot be inserted.

2. Rich text format

i. It cannot be read by every type of e-mail application.

ii. It does offer text formatting

iii. Pictures or graphics can be inserted.

Creating E-mail

E-mail account can be created in gmail.com yahoo.com hotmail.com or rediffmail.com etc. The procedure to create a new email account is as follows:

How to Create a Gmail Account

In order to create a Gmail account, we must sign up for a Google account. This account will give us access to the Google Suite.

Using following steps we can create a Gmail account:

Go to the Google Account Creation Page.
Enter your first and last name.
Choose a username for your account.
Enter a password. Type the password again to confirm it is accurate. Choose a strong password to keep your account protected. It is recommended that you use alternate characters and a combination of uppercase and lowercase letters.
Provide your mobile phone number.
Enter the month, day, and year of your birthday in the specified fields.
Choose a gender option.
Select the Next Step button. Google provides its Terms of Service. You must agree to the terms to continue creating your account.
After reviewing, select the I Agree button. You will see the Verify Account page.
Provide your phone number and select your preferred method of contact. You will receive a code via text message or phone call.
Enter the code in the box provided. Select the Continue button.
You now have a Google account! Google will be automatically directed to the My Accounts page.
From the My Accounts page, choose the Gmail icon from the top of the page or from the apps menu in the upper right corner.
Google provides a series of instructions for your Gmail account. Choose the Next button until you reach the end of the instructions.
On the final screen, select the Go to Gmail button. You will be taken to your Gmail account.
Congratulations! Your Gmail account is ready for use.

UNIT-202
Digital Network Essentials

E-Mail

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